Entering goods items

You will find the goods items in the Zoll tab under Produkte. They are created automatically when the delivery is validated — initially one item per product. Several products sharing the same item key can then be grouped into one goods item and ungrouped again at any time.

The overview

The list shows, for each item:

Column	Meaning
Warennummer	Statistical commodity code of the goods
Herstellungsland	Country of production
Eigenmasse	Mass excluding packaging, in kilograms
Rohmasse	Mass including all packaging, in kilograms
Produkt	The leading product of the item
Produkte	Number of products grouped into this item
Warnung	Filled when the item no longer matches its products' master data
Warnung Maßeinheit	Filled when the commodity code requires a supplementary unit but the quantity for it is missing
Bes. Maßeinheit	The supplementary unit for the commodity code. Can be shown via the column icon on the right

At the right-hand end of every row there is an arrow icon labelled Produktdaten übernehmen (copy product data). Clicking it fetches the current customs data from the product master — for that one item. The button of the same name above the list does exactly this for all items at once.

Opening a row brings up the Zoll / Angaben zum Produkt form with six sub-tabs.

Note

Gross and net mass are only editable if this was enabled in the base settings. If the manual total gross mass is additionally active on the declaration, the gross mass of the individual item is read-only — it then follows from the proportional distribution.

Sub-tab Allgemein (general)

Ware (goods) area

Field	Meaning
Produkt	The underlying product. Not editable.
Warenbezeichnung	The description of the goods for the declaration. It is prefilled with the official German description from the Warennummern help data for the item's commodity code.
CUS-Code	Number for chemical substances and preparations, where applicable.
Warennummer	Statistical commodity code.
Herstellungsland	Country of production.
Rohmasse / Eigenmasse	Masses of this item in kilograms.

The Produktdaten übernehmen (copy product data) button fetches the Warennummer, Warenbezeichnung, Herstellungsland, Ursprungsland and Ursprungsbundesland from the product master again. These are exactly the fields the pre-export check compares against the product master.

The Warenbezeichnung does not come from the product but from the Warennummern help data: the official German description for the product's commodity code is entered. Only if the commodity code cannot be found there — missing on the product, obsolete, or the help data not yet loaded — the Warengruppe Beschreibung from the product master is used instead.

Note

Gross and net mass are only recalculated if they are currently 0. Masses already present stay unchanged — even if you have changed the weight on the product in the meantime. In that case set the mass to 0 first and then click Produktdaten übernehmen again.

Important

If no product is stored on the item — for instance on a line added by hand — clicking Produktdaten übernehmen produces an error message.

TARIC Codes area

Record the TARIC additional codes of the goods here.

1. Click Add a line.
2. Enter the TARIC Code.

Sendung (consignment) area

The Abweichende Sendungsdaten (differing consignment data) switch controls whether this item gets consignment data of its own.

• Switch off: the entries of the whole consignment are shown — Kennnummer der Sendung, Beförderungskosten and Art des Geschäfts from the header data. The fields are read-only.
• Switch on: you enter Kennnummer der Sendung, Beförderungskosten and Art des Geschäfts for this item yourself.

Note

Entries on transport charges and the consignment reference are permitted either at header level or per item, not both at once.

Gefahrgut (dangerous goods) area

Record the UN dangerous goods numbers of the goods here. Click Add a line and select the entry from the list.

Statistik (statistics) area

Field	Meaning
Statistischer Wert (EUR)	Value of the goods at the German border.
Menge in bes.Maßeinheit	Quantity in the supplementary unit, where the commodity code requires one — a number. Which unit is meant is shown in grey next to it.
Ursprungsbundesland	Federal state of origin for German origin.
Ursprungsland	Country of origin.

Tip

The statistical value is not taken from the product. The quickest way to fill it for all items at once is the Rechnungsdaten übernehmen button in the Sonstiges sub-tab of the header data.

Note

When you select an Ursprungsbundesland, the module automatically sets the Ursprungsland to Germany — except for the entry with the code 99, which stands for a non-German origin.

Next to Menge in bes.Maßeinheit, in grey, stands the unit the goods register requires for this commodity code, for example St — Stück or 1 000 m3 — 1.000 Kubikmeter. It comes from the Warennummern and Besondere Maßeinheiten help data and follows the commodity code immediately when you change it. If the place stays empty, the commodity code requires no supplementary unit; the mass alone is then enough for the declaration.

Verfahren (procedure) area

1. Under Verfahren, select the requested customs procedure.
2. The fields angemeldetes Verfahren, vorangegangenes Verfahren and evtl. weiteres Verfahren are then filled automatically and are not editable.
3. Enter the Registrierungsnummer Fremdsystem if required.

Sub-tab Versender / Empfänger (consignor / consignee)

Here you record parties that differ from the header data.

Switch	Effect
Abweichender Versender	Shows the consignor fields for this item
Abweichender Empfänger	Shows the consignee fields for this item
Abweichende Lieferkette	Shows the list of supply chain actors for this item

1. Turn on the switch you need.
2. Select the company. TIN, Niederlassungsnr, Name and address are copied from the contact.

Important

Record consignor data either in the header data or per item. Entering it at both levels at the same time is not permitted and causes an error during validation.

Sub-tab Packstücke (packages)

By default the packages of the whole consignment apply. If this item differs:

1. Turn on Abweichende Packstückdaten.
2. Click Packstücke laden to copy the packages of the whole consignment as a starting point.
3. Adjust the lines: Verpackungsart, Anzahl, Zeichen / Nummer.

Important

Packstücke laden replaces the existing lines of this item completely with the header entries. Click the button before you record lines of your own.

Sub-tab Container

The procedure matches that for packages:

1. Turn on Abweichende Containerdaten.
2. Click Container laden to copy the containers of the whole consignment.
3. Adjust the Nummer per line.

Important

Container laden likewise replaces the existing lines of this item completely.

Sub-tab Dokumentation (documentation)

Here you record the documents relating to this goods item.

Area	Fields per line
Vorpapiere	Vorpapier, Referenz
Unterlagen	Art, Referenz, Ausstellungsdatum, Gültig bis
Sonstige Verweise	Sonstiger Verweis, Referenz
Zusätzlich Informationen	Zusatzinfo, Description
Bewilligungen	Type of authorisation and Referenz

If default supporting documents are stored for this item's commodity code and country of production, they are already entered when the item is created.

Note

In the Bewilligungen area the first column is labelled Sonstiger Verweis by mistake. Select the type of authorisation there anyway — the list contains the correct entries.

Sub-tab Zusammengefasste Produkte (grouped products)

The last sub-tab shows which product lines make up this goods item — per product with quantity and its share of gross mass, net mass and statistical value. For an item without grouping there is exactly one line.

For a group, the Cluster auflösen button sits above the list.

Refreshing the items

If the delivery changes after the items have been created, the Positionen aktualisieren button above the list brings them up to date: products newly added get their own item, products no longer delivered leave their item.

The button therefore works on the list of items. It does not touch the customs data of existing items — that is what Produktdaten übernehmen is for.

Note

Customs data already entered is preserved in full — including groupings. Masses are only recalculated where they are still 0; masses you entered by hand are never overwritten.

Copying product data for all items

If the customs data has changed in the product master, the Produktdaten übernehmen button above the list fetches Warennummer, Warenbezeichnung, Herstellungsland, Ursprungsland and Ursprungsbundesland from the product master again for all goods items. It does for the whole list what the arrow icon does for a single row.

This also clears the Warnung column: it shows exactly those items whose data deviates from the product master, and the Check rejects the declaration as long as a deviation remains.

Note

Items without a product — lines added by hand — are skipped; the notification states how many. Masses stay unchanged here too unless they are 0.

Important

A Warenbezeichnung you edited by hand is replaced by the official description for the commodity code — on a grouped item by that of the leading product.

Grouping goods items

If you ship several products sharing the same commodity code, you can group them into one goods item of the declaration. You decide which products belong together — out of seven products you may just as well form one group of four and one of three.

1. Click Positionen zusammenfassen above the item list.
2. The dialog lists every goods item of the delivery with its Positionsschlüssel (item key).
3. Switch on the items that belong together.
4. Fill in the details for the group.
5. Click Zusammenfassen.

Which items may be grouped

Only items matching in all four characteristics may be grouped: Warennummer, Herstellungsland, Ursprungsland and Ursprungsbundesland. All four come from the product master and cannot be changed in the dialog. If they differ, the dialog refuses and names the items concerned.

Important

The commodity code alone is not enough. A goods item of the declaration is defined by its complete data set; country of origin and region of origin feed into the foreign trade statistics.

What the dialog asks for

These details cannot be derived from the product master. The dialog asks for them and applies them to the whole group:

Field	Note
Warenbezeichnung	The description of the selected items is proposed, provided it matches.
Verfahren	The declared customs procedure.
CUS-Code	Only for chemical substances and preparations.
Menge in bes. Maßeinheit	The total across all products of the group — please work it out yourself.
TARIC-Zusatzcodes	The codes of all selected items, without duplicates.

If the selected items already carry different values here, the field stays empty and a note states how many differing values were found. You then decide.

What happens to the data already entered

The line lists of the grouped items — TARIC codes, dangerous goods, packages, containers, supply chain, previous documents, supporting documents, other references, additional information and authorisations — are merged; duplicates appear only once. Gross mass, net mass and statistical value are summed across all products of the group.

Packages

If after grouping two package lines share the same packaging type and shipping marks but differ in quantity, both are kept. A note in the chatter points this out — please merge the lines by hand.

Products that must not be grouped

Goods whose description must contain details of the individual item may not be grouped with others. Such products are locked in the dialog and the reason is shown. This is controlled by the Warenbezeichnung individuell flag on the product — see Maintaining products for customs.

Ungrouping an item

A group can be split back into individual items at any time:

1. Open the goods item.
2. In the Zusammengefasste Produkte sub-tab click Cluster auflösen.
3. Confirm the prompt.

The item form closes, the view is reloaded and the Produkte tab immediately shows all goods items again.

Each contained product becomes its own goods item again. All of them receive a complete copy of the customs data — procedure, TARIC codes, supporting documents, packages, containers and authorisations. Masses and statistical value are recalculated per product.

Important

Because the customs data is copied to every item, they all carry the same supporting documents including their reference numbers. If an export licence covers one specific product only, you must rework the remaining items. A note in the chatter states how many documents were copied.

When the supplementary unit is missing

If the commodity code requires a supplementary unit, the Menge in bes.Maßeinheit must be filled. If it is missing, the module shows a warning — in the Warnung Maßeinheit column of the item list and as a notice at the top of the item form:

Die Warennummer 31022100 verlangt eine Menge in kg N — Kilogramm Stickstoff (Chemie).

The Check rejects the declaration as long as the quantity is missing. Enter it in the Statistik area of the item form. If you change the commodity code, unit and warning follow immediately.

When master data no longer matches

If the product master changes after a goods item has been created, the item no longer matches the goods. The module then shows a warning — in the Warnung column of the item list and as a notice at the top of the item form, for example:

Laptop 15 Zoll: Warennummer im Stamm 85285200, Position 84713000

The Check validation refuses the declaration for as long as such a deviation exists. Correct the item by hand or fetch the master data again via Produktdaten übernehmen.

Next steps

Once all items are complete, move on to validation: Checking and exporting.